Exhibitor Info

In 2020, CanWest Horticultural Tradeshow was cancelled due to the global COVID-19 pandemic, offering the team a chance to review, reevaluate and pivot the event into a new format.

This year has provided the opportunity to bring a brand-new show to the horticultural sector. Grow West Coast Horticulture Tradeshow (GWC) is the BCLNA tradeshow connecting buyers and sellers throughout Canada and the Pacific Northwest.

In years past this tradeshow attracted over 2,500 delegates representing landscape professionals, municipalities, garden centres and wholesale nursery and greenhouse growers from throughout the Pacific Northwest. This year, Grow West Coast Horticultural Show will attract the same strong demographic and provide the same value.

Exhibiting companies range from regional landscape and nursery-related businesses to internationally known companies selling brand name products. Grow West Coast is managed by the BC Landscape & Nursery Association and is strongly supported by its local industry. Any profits from this event go directly back to the association to benefit BC’s horticulture industry through advocacy, lobbying, professional training and certification, setting standards and helping members build their business while also offering many discount savings programs.

NOTE: Grow West Coast 2021 event operation is reliant solely on the Public Health Officer’s (PHO) guidelines at the time of the event, and we recognize there is the potential for the event to be postponed.

Exhibitor Information

Interactive Floor Plan 

Show Dates & Hours

Wednesday, September 15, 2021 – 11am – 7pm
Thursday, September 16, 2021 – 11am – 6pm

Show Location

Surrey City Hall Civic Plaza (trade show)
13450 University Dr, Surrey, BC

Civic Hotel – Autograph Collection (seminars)
13475 Central Ave, Surrey, BC

Show Theme

Outdoor, open-air market

Parking

Complimentary underground parking is available to all exhibitors with vehicles under 7’2” in height.

Overnight parking is also available for exhibitors with large trucks and vehicles at a nearby parking lot to the facility.

Move-In & Move-Out

Note: Designated move-in times will be provided by August 16th, 2021.

  • Move-In:

Tuesday, September 14th: 8:00am to 10:00pm
Wednesday, September 15th: 7:00am to 10:00am

  • Move Out:

Thursday, September 16th: 6:01pm to 10:00pm
Friday, September 17th: 8:00am to 4:00pm

IMPORTANT NOTE: Any exhibitors placing heavy stone, dirt/soil/mulch products in their display MUST use plywood and poly for a protective base beneath the display. Any damage done and repair required to the plaza at your booth location will be charged directly to your company.

Hotels & Travel

Civic Hotel – Autograph Collection
13475 Central Ave, Surrey, BC V3T 0L8

BCLNA has negotiated an exclusive guest room rate for all visitors attending Grow West Coast. Make sure to book your room as soon as possible to avoid extra charges and guarantee room availability!

Surrey City Hall Civic Plaza is located in downtown Surrey, BC and is easily accessible by car and SkyTrain. The Surrey Central SkyTrain station just steps away from the plaza!


A two-minute walk from Surrey Central SkyTrain station!

Best in Show Booth Awards Judging

Exhibitors can compete to have their booth display awarded ‘Best in Show’. Utilizing creativity and quality is a great way to get noticed by the judges and set yourself apart from your competition! Complete details regarding the award categories and judging criteria can be found in the Exhibitor Manual.

Winners of each category will receive a $200 credit for their 2022 booth; the Best in Show will win a free 10 x 10 booth for the 2022 show.

Exhibitor Manual – Coming Soon!

All the details you need to know for a smooth show can be found in the Exhibitor Manual.

Exhibitor Liability Insurance Required– Are You Covered?

Be sure you have adequate trade show coverage for your booth at Grow West Coast (minimum $2,000,000 Liability). Your commercial liability insurance should have coverage in their policies for trade shows – be sure that we are on your policy as an additional insured as BC Landscape & Nursery Association. For those that don’t have insurance, you can contact HUB International directly or apply online

HUB International Contact COMING SOON

Table and Chair Rentals

Looking for table and chair rentals for your booth? Look no further than our preferred partner, Cascade Tent and Event Rentals! Great customer service, competitive pricing and a personalized approach make the process and experience exceptional!

Click here for more information.

Forms for Show Services

For your convenience, all the required forms for exhibiting at Grow West Coast are placed online as they become available. These forms are generated from the BCLNA, and our registration service provider, Microspec/TIX123. See below for the forms you may need to ensure you have everything you need for your booth.

General Forms:

The following are administered by the Grow West Coast Show Office – the 2021 forms will be updated soon! Have a look at the 2019 forms to get an idea of what is offered.

  • CanWest Sponsorship Opportunities
  • New Product Showcase
  • Container Competition

Services Offered at Surrey Civic Plaza

The City of Surrey provides the following:

  • Electrical
  • Plumbing
  • Internet Access (WiFi)

Shipping & Brokerage

Need transportation and/or brokerage services to get your booth material to the show? You can ship with any company as long as they abide by the ‘move-in schedule. Booth material must not be shipped to Surrey City Hall Civic Plaza in advance as there are no shipping /receiving services or warehouse space. Your material must be delivered on move-in day, Tuesday, September 14th.

Conexsys Registration System: Attendee Data Collection System

Conexsys provides Grow West Coast with the attendee data collection available to exhibitors for a fee. Their data collection system allows you simply scan your visitors’ badge to collect contact information from attendees. Manage your contacts with ease! Check out their bar-coded lead retrieval system along with their new Smart Phone App.

  • Conexsys Lead Retrieval Mobile Information
  • Conexsys Lead Retrieval Order Form

Covid-19 Guidelines

These guidelines are based on current restrictions put in place by the Government of British Columbia as of April 29, 2021.

Grow West Coast will be a mask mandatory event unless otherwise instructed by the Provincial Health Officer (PHO) and Government of British Columbia. Masks are to be worn at all times when visiting indoor and outdoor areas, and should fully cover the mouth and nose. The only time masks should be removed is while eating or drinking, and while maintaining a safe physical distance from others, not in your immediate household. Grow West Coast reserves the right to refuse entry to any persons not following COVID-19 guidelines and safety protocols.

All education sessions will have limited seats available to allow for social distancing. Time slots will be set periodically for each education hall so that there will be time to fully sanitize chairs and high contact surfaces in between sessions.

The marketplace will be outdoors, to allow more space for social distancing. The aisles are 10’ wide allowing for proper physical distancing while attending.

Other PHO guidelines

  • Sanitation areas will be provided to allow for frequent hand sanitization
  • Attendees must remain 2 meters apart unless from the same household
  • All attendees of the Grow West Coast Marketplace must be pre-registered and arrive with a registration badge for access. Pre-registration will also serve as contract tracing.
  • It is cautioned that those at risk, including seniors and those with underlying medical conditions or compromised immune systems, should avoid attending
  • Each attendee must answer no to all health and safety questions asked before entering the venue
  • Each exhibitor booth will be a self-contained tent with separating walls between conjoining booths. Walls between booths are mandatory.
  • All high contact surfaces will be cleaned frequently